Italian Legislative Decree 81/2008 and subsequent amendments
DPCM and protocols issued on the prevention of the spread of COVID-19
Ministry of Health
The company ensures the sanitisation of areas and vehicles through daily cleaning and periodic disinfection of premises, workstations (including keyboards, touch screens, mice), common and leisure areas and drinks and snack dispensers, and company vehicles.
In particular: "daily cleaning" is carried out with water and alcohol-based disinfectants and detergents for medical surgical use.
"Periodic disinfection" involves the use of products that provide for the elimination of up to 99.9% of pathogenic microorganisms, such as viruses, bacteria and moulds. The company planned to sanitise its offices using appropriate products in order to eliminate pathogens.
The services are entrusted to qualified suppliers who issue certification of periodic disinfection and registration of the daily cleaning carried out, indicating the operator who carried it out and the products used.
Company organisation (shifts, travel and smart work, reshaping of production levels)
In order to better organise company personnel so as to reduce possible contact, the following activities that cannot be postponed have been identified to be carried out in person at the workplace
- Ship and traffic assistance
- Management of company vehicles
- Maintaining the safety and security of areas that have been kept operational
- Maintaining plants and infrastructures of the areas kept operational
- Passenger check-in and vehicle ferries
- Cruise ship stopover assistance
To oversee the above, an Operational Staff with a minimum number of people involved has been defined:
- Chief Operating Officer/PFSO
- Two operating sector/Deputy PFSO employees
- Multi-purpose operational teams organised in reduced teams with schedules that guarantee the correct alternation in the use of the changing rooms and will maintain as far as possible the same composition until the emergency lasts.
- Technical Director
- Two Technical Coordinators
- A Multi-Purpose Technician
- A Multi-Purpose Counter Room
- Sales Manager
- Managing Director
- A General Secretary
- Health and Safety Officer
- Terminal Assistant staff in this position will be called upon to work whenever necessary to ensure an adequate service for the Cruise Sector.
Access to areas
In order to make access to company premises safer, the following behaviour must be undertaken by company staff: to move from home to work place and vice versa, private vehicles should preferably be used. When using public transport, it is compulsory to use a mask and to clean/sanitise hands.
Before entering the company premises it is necessary to measure the fever and fill in the self-declaration at the workstation prepared by the company
It is necessary, when entering company premises, to thoroughly clean your hands using the disinfectant liquid provided by the company, and to wear the obligatory protective mask in common areas (access areas to buildings, stairs, corridors, refreshment areas, toilets, check-in desks and changing rooms). It is also recommended that the company's guidelines on restricted access to common areas be observed and that the time spent in these areas be limited to what is strictly necessary.
The access of external staff (suppliers, visitors, passengers, etc.) has been regulated.
The suppliers authorised to operate under normal operating conditions within the Maritime Stations areas until the emergency continues are:
- Cleaning and sanitising service
- Security guards
- Equipment maintenance service
- Fire-fighting maintenance service
In the case of exceptional or emergency interventions on plants and infrastructures, suppliers already under contract for whom the service has been suspended at the time may be mobilised, subject to verification of the procedures put in place by the supplier itself and with the authorisation of the Health and Safety Executive.
All external staff must complete a self-declaration at each entrance, shown in the attachment, at the concierge of Ponte dei Mille. (insert link to document)
Drivers of transport vehicles must remain in their vehicles as far as possible and are not permitted to enter the offices for any reason whatsoever. For the necessary loading and unloading activities, the transporter must keep a strict distance of one metre.
Access to the passenger areas is regulated by special protocols agreed with the Shipping Companies for the different Terminals, which always provide for temperature measurement and controlled routes for ferries while for cruises there is also a pre-boarding swab.
Close work precautions
In order to avoid congestion and crowds of people, passenger embarkation and disembarkation routes have been set up to prevent them from forming, before the health checks required by the shipping companies are carried out, which are regulated by procedures also shared with the Maritime Health Service and the Border Police.
For the Front Desk staff, the dedicated workstations have been provided with adequate protections where missing and access to the front desk must respect the one-metre distance
The following behaviour must be undertaken by company staff:
The interpersonal distance of one metre must always be respected.
Frequent and thorough cleaning of hands with soap and water is recommended, as well as the use of suitable cleaning media made available in company areas through easily accessible dedicated dispensers, including check in stations.
Access to common spaces (building access areas, stairs, corridors, refreshment areas, toilets and, where applicable, canteens and changing rooms) is limited and subject to the use of the surgical mask, with the provision of a reduced parking time inside these spaces and with the maintenance of a safety distance of one metre between the people occupying them.
Where space and hygiene conditions permit, meals can also be taken at the individual workstation to avoid crowding.
For environments where several workers operate at the same time , where it is not possible to implement measures such as the repositioning of the workstations and/or the introduction of separation barriers that guarantee adequate protection measures, it is mandatory to wear a surgical mask.
Travel within the offices should be kept to a minimum.
All internal events and any classroom training activities, even mandatory, even if already organised, are suspended and cancelled; however, it is possible if necessary, distance training can be carried out, even for smart work staff.
For aeraulic and air conditioning systems, periodic sanitisation is guaranteed, according to the indications contained in "Rapporto ISS COVID-19 n. 5/2020 - Indicazioni ad interim per la prevenzione e gestione degli ambienti indoor in relazione alla trasmissione dell'infezione da virus SARS-CoV-2." [ISS COVID-19 report no. 5/2020 - Interim indications for the prevention and management of indoor environments in relation to the transmission of SARS-CoV-2 virus infection]; otherwise, they must be turned off, ensuring maximum ventilation of the premises
In terms of temperature measurement, the company staff at the entrance must measure the temperature If the temperature is equal to or higher than 37.5°, it is mandatory to leave the workplace, return home and contact the doctor and ASL (Local Health Authority) of reference.
Personal protective equipment
A surgical mask must be worn in licensed areas.